Volunteer

Volunteer requirements apply only for the Summer Swim Season

We have openings for over 53 talented people who enjoy soaking up the rays poolside on a Saturday morning. Social activities included. Some evening weekday work required. Learn new skills. We will train. A rewarding experience is guaranteed.

Did you know it takes approximately 53 people to run a swim meet? Not counting coaches and swimmers? So who are these people? Parents. Swimming is a family participation sport.

SUMMER Volunteer Guidelines

Each family should earn at least NINE points unless other arrangements have been made in advance.  Talk to us if you can see that you won’t be able to volunteer or if there is an emergency situation!  Everyone’s circumstances are different, and we are here to make sure everyone has a successful summer. Families with ONLY Developmental Swimmers do not have a point requirement.

  • Please read and respond promptly to volunteer invitations that you receive from Active!
  • Please sign up for your jobs through Active so that all of your points are counted!
  • Be sure to use the SAME EMAIL ADDRESS USED FOR REGISTRATION to sign up!
  • If you are having trouble signing up, or believe there is an error, please let us know right away!
  • There is a $75 fee assessed for families who do not meet their volunteer requirement.

Meet Volunteer Activities

Position

Volunteers Needed

Meets

 Points (per person)

Activity Description
50/50 Raffle

1

H

 2 Responsible for selling raffle tickets,
and drawing the winner. Must work the crowd.
Announcer

1

H

 3 Makes all meet announcements and announces each event’s winners etc. – starts the meet for the audience with the National Anthem or Pledge of Allegiance.
Clerk of Course *

1

H & A

 3 Maintains order in ‘holding area’ for swimmers. Assigns swimmers to their lane. Distributes Event Entry Cards to swimmers. (Should have at least one season of experience as an assistant Clerk of Course)* Asst. Clerk of Course at Away meets
Clerk of Course- Assistants

2 – 3

H & A

 2 Helps children get to proper lanes, brings cards to timers for 25m events.
Concessionaire – Assistants

2 – 3

H

 2 Sell food and drink items at concession stand.
Concessionaire – Head

1

H

 3 Concession manager. Buys supplies, coordinates type and amount of donated food items. Responsible for turning in sales money to the treasurer after each meet.
Custodian – Equipment & Storage
Area

1

H

 3 Maintains equipment and keeps storage area well organized
Judge, Head

2

A

 3 Checks official time on cards, orders cards according to Sweep Judges decision if unanimous. If Sweep Judges disagree cards should be ordered in official time order. Denotes disqualifications and removes swimmers cards from ordered finish accordingly.
Judge, Stroke & Turn

2

H & A

 3 Must be familiar with the USS rules governing turns and touches for Freestyle, Breast, Back & Butterfly strokes. Report all DQs to the Referee.
PMSL or USS training class required.
Judge, Stroke & Turn Shadow

2

H & A

 2 Apprentice under Stroke & Turn Judge. Must be familiar with the USS rules governing turns and touches for Freestyle, Breast, Back & Butterfly strokes.
PMSL or USS training class required.
Judge, Stroke & Turn Certification

N/A

N/A

 1 Take and pass PMSL or USS training class.
Judges, Place/Sweep

2

H & A

 2 Sit poolside and determine which lane touched 1st and 2nd.
Meet Manager

1

H & A

 3 Coordinates all GM meets and officials. Manages the “meet in progress”. At “away meets” serves as GMST’s “Meet Manager Official”.
Meet Manager, Assistant or”B” Meet Manager

1

H & A

 3 Assumes Meet Manager responsibilities for “B” Meets. Coordinates all GM meets and officials. Manages the “meet in progress”. At “away meets” serves as GMST’s “Meet Manager Official”.
Meet Set-up & Strike

10

H

 1 Set-up for Saturday meets occurs Friday evening at 8pm. Set-up concession, Clerk of Course, and public audience areas, install lane ropes and flags…take down and store after meet.
Record Keeper

1

H & A

 2 Responsible for recording GM & Pool records into the official record book. Updates GM record board.
Referee

1

H & A

 4 Has full authority over all officials, assigns, instructs and qualifies them. Enforces rules and decisions of the PMSL. Paces the meet, signifying with whistle that starter can begin the next heat. Collects Disqualification (DQ) slips, reports DQs to coach. Make decisions when Judges do not agree.
Ribbon Writers, Head

1

H & A

 3 Responsible for managing ribbon stock, organizing blank ribbons per meet and event, organizing awarded ribbons per swimmer for distribution by the swim coach.At awards table receives individual event results from the Scorer and prepares meet ribbons based on that information.
Ribbon Writers, Assistants

1

H & A

 2 At awards table receives individual event results from the Scorer and prepares meet ribbons based on that information.
Scorer

2

H & A

 3 Records the order of finish and the times, notes all DQs for all events. Compiles team scores. Directs information to awards table. Responsible for ensuring info is passed to PMSL Data Manager immediately after the meet.
Starter

1

A

 4 After referee’s signal, explains distance, stroke, and # of laps, which heat – asks swimmers to take their mark and starts race. Calls back competitors in event of a false start.
Team Representative

1

H & A

 3 Responsible for the conduct of the team at the meet. Consults with the Referee on questions pertaining to League Rules, conduct of the meet or decisions of the officials. Responsible for lodging protests. Receives DQ reports from the Referee and reports them to the coach.
Timer, Head

1

H

 3 Times each event to substitute for any Timer. Has final decision/authority on time issues. Instructs Timers to clear watches after each event. (Should have one season’s experience as a Timer)
Timer, Roving

1

H

 2 Times the first place swimmer for record purposes. May also replace a Timer who failed to start their watch or is absent from their lane for a short time period.
Timers, Lane

Up to 12

H & A

 2 9 per meet. Brief instruction is provided prior to the start of the meet. Uses stopwatch to time heat. Records finish times on swimmer’s Event Card.
Volunteer Coordinator

1

H & A

 6 Responsible for recording volunteer points at all meets and events. Turns in accurate records to the Aquatic Booster Secretary for certification. Volunteer Coordinator’s records are used to determine fulfillment of points obligations and return of the “Volunteer fee” checks on hold.
Water Bearers

1

H

 1 Responsible for ensuring cold water
is available at the meet for meet personnel on deck. Periodically
serves water to meet personnel who cannot leave their positions.

Event Coordinators

Note: Please discuss your plans with the Treasurer of the Aquatic Boosters before making any purchases (e.g. food, utensils, etc.). Save your receipts for reimbursement.

Position

Coordinators Needed

 Points (per person)

Activity Description
Awards Banquet

2

 4 Date and location usually secured. Responsible for setup/cleanup, coordinating pot luck and or providing cake & ice cream. Creating and sending out flyer as a reminder.
Divisional Potluck

1

 4 Date and location secured. Coordinate event; provide drinks, plates & tableware. Get the word out. Creating and sending out flyer as a reminder.
End of Season Splash Party

1

 4 Date and location secured. Responsible for “getting the word out” Creating and sending out flyer as a reminder. Providing drinks and pizza or other food and refreshments.
Labor Day Parade Group Organizer

1

 3 Responsible for submitting GM’s parade entry application, “getting the word out” to swimmers to participate, securing swim team banner to be carried in parade. May need to develop a theme.
Season Kick-off Pasta Potluck

2

 4 Date and location secured. Coordinate event; provide drinks, plates & tableware. Get the word out. May need to provide some entertainment/games.
Swim-a-thon

1

 6 Date and location secured. Responsible for coordinating the event, providing sponsor sheets, providing a snack for the participants after the event, collecting receipts and recording/ranking the contributors.
Team Pictures

1

 2 Organizes a date for team pictures. Responsible for securing a photographer. Provides assistance in collecting orders.
Team Social Event Organizer

1–2

 6 Organizes a team social event for swimmers, may include swim families. Creating and sending out flyer as a reminder. Securing chaperones. Can be split into two events based on age groups. Be creative.
Team Social Event Chaperones As needed 2 Assists Team Social Event Organizer as a chaperone. May need to help with transportation.